- 1). Formulate a purpose statement. Focus on the overarching responsibilities and aims of the committee. Describe the scope of the committee's powers. For example, a development committee's purpose may be to advise the Board of Directors about fundraising and investing strategies.
- 2). Enumerate the members of the committee. List individual positions such as committee chair and treasurer. Provide guidelines for what group appoints or selects members and the length of members' terms.
- 3). Elaborate on the responsibilities of the committee. Provide measurable goals and accomplishments. For example, a development committee might present quarterly reports on fundraising or conduct yearly performance reviews of development staff.
- 4). Describe the meeting schedule for the committee. Detail what individuals or groups, if any, can request the committee to convene outside of regularly scheduled meetings. Provide guidelines for reporting the outcomes of meetings, such as publishing agendas or minutes for the Board of Directors.
- 5). Include the current list of committee members and staff. Provide the names and terms for each filled position.
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