How to Write a Document in Report Form

1). Type up the document. Check for spelling, grammatical and punctuation errors. Create a front cover with the title of the report, the author and the date. The title should be in large type in the center of the page.
2). Insert headers and footers with page numbers starting after the front page. Create a "Contents" page, which will list the different headings that follow. This can be done so you flip through the report by heading. To do this, go to the Contents page, then the ribbon above the page and click on "Table of Contents" at the top left. A dialog box will come up with a choice of layout. Set your choice. Go to each heading or chapter and highlight it. Click on "Table of Contents" and "Save Selection to Table of Contents Gallery." The contents list will build up. This is also useful to the reader if you are sending it by email.
3). Type in "Summary" on the next page, which summarizes the purpose of the report. The next heading is"Introduction or Background," depending on which is most suitable. Add in why the report was required and the background to it. Add in timings if necessary.
4). Move to the next heading and type it in; this will vary depending on the subject. For example, a marketing report might have the next heading as "Target Audience" and an academic report might have it listed in chapter format. Each new heading can have a different page, but this is not vital for a business report.
5). Add in any figures and statistics using Excel charts (this adds some color and visualization to the report). You may want to add appendices at the end and references for any research you have completed and need to attribute. A glossary and bibliography are generally required for theses.
6). Ensure your report is concise and understandable to the reader. The paragraphs should not be too long. Make sure it is broken up with headings and any visuals that can be incorporated. Double-check everything before submitting. Verify that the margins are appropriate if it has to go into a binder or there has been a set format given.