- 1). Contact potential entertainers via their preferred method. Some entertainers handle their own engagements, while others have a manager or agent.
- 2). Interview potential entertainers, either in person or by phone or e-mail. Confirm availability; cost; space requirements, if any; refreshments and equipment. If possible, try to catch them in action to gauge how they work during events.
- 3). Ask for references. When you speak with the references, ask how the entertainer interacted with the audience, how many breaks he or she took, how well guests were entertained during breaks and if there were any issues or problems.
- 4). Confirm the space and equipment requirements with the venue. Many banquet and event facilities have sound systems that entertainers can use; in some spaces, you may need to rent additional equipment.
- 5). Draw up a contract for the entertainer to work at your event. Include the date, arrival and departure times, the agreed-upon price and payment terms and any other specifics you've discussed with the entertainer, such as songs that should not be played or the number of breaks that the entertainer can take.
- 6). Pay the entertainer according to the agreed-upon terms. In general, you should pay a deposit beforehand, with the balance due at the event.
- 7). Coordinate with the entertainer and venue, if necessary, to schedule setup before the event. If the event is at your home or another private location, have the area prepared for the entertainer before the event.
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