- 1). Do your research. Make every attempt to find the right contact at the company. Look over the original job advertisement to see if it lists a person's name. If not, consider calling the company's human resources department. Ask if they can give you the name and contact information of the person in charge of hiring for the job. If someone else referred the job to you, ask if she knows the proper contact person.
- 2). Write the cover letter address as specifically as possible. If you can't find the appropriate contact name, at least address it to a specific department. A good choice is to address it to the human resources department of the company and include a references to the job. For example:
ABC Company -- Human Resources Department
RE: Marketing Department Job Opening
123 Apple Lane
City, State Zip Code
Doing this will help the department classify your resume and cover letter and decrease the chances that it'll slip through the cracks or end up in the wrong place. - 3). Consider submitting your resume and cover letter online. Many companies now have online application systems, or at least a dedicated email address for job applicants. This means you won't have to address a cover letter specifically. Instead, you'll submit your information to a website or send it to an email address. In this case, make sure you give a professional salutation at the start of the letter (such as Dear Sir/Madam, Dear Selection Committee, and so on).
- 4). Follow up within a few days of submitting your resume and cover letter. If you sent it to the company's human resources department, simply call the department and ask if they received your application. Many companies have online applicant systems where they can check the status of incoming resumes and can advise you if yours is in their system. If it's not, wait a few more days and try again. Consider resending your resume if you check in a few times and you cover letter and resume hasn't arrived.
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